MINUTES OF THE SDRG2000 COMMITTEE MEETING HELD AT THE QTH OF NEVILLE, M5NEV 24/07/01
Those Present:- Geoff G0EVW, Rob G0ECX, Pat G1XJH, Dave M1OBR, Mike M1AFE, John G0PGT, Thelma 2E1HSA, John G8IKP, Neville M5NEV.
The meeting was opened at 1945 hrs in the absence of any of the current committee members. A discussion was held regarding this absence and after consulting the constitution it was decided that a quorum was present. And therefore it was deemed a bonafide meeting.
Geoff G0EVW read out a list of members who had paid subscriptions in the past few days. A cheque had been received from a person who wished to remain anonymous and whom nobody knew and it was decided to send a letter to this person’s bank, for onward transmission offering him life membership of the group.
Geoff also confirmed that the site was now insured and that the RSGB had backdated this so no gap in cover would exist.
A discussion took place about the urgent need for a new treasurer and committee to be put in place and Geoff G0EVW proposed and Mike M1AFE seconded that Rob G0ECX be treasurer. A vote was taken and unanimously agreed.
At 2000 hrs John G8IKP the existing Chairman arrived and was acquainted with what had taken place so far. He was asked if he was happy with what had taken place in his absence and he confirmed that he was very happy with what had happened and with the progress being made.
The situation regarding the outstanding electric bill to the farmer was discussed and it was decided that an extra sum of £110 that had already been made available would be paid to the farmer even if this were slightly more than was owing.
It was then proposed by Mike M1AFE and seconded by John G0PGT that David M1OBR be elected as secretary. A vote was taken and unanimously agreed.
It was then proposed by Mike M1AFE and seconded by Geoff G0EVW that John G0PGT be elected as Chairman. A vote was taken and unanimously agreed.
Dave M1OBR proposed and Thelma 2E1HSA seconded that Mike M1AFE be elected as a committee member. A vote was taken and unanimously agreed.
A brief discussion took place as to the viability of a 2 mtr repeater being installed at the site and Geoff G0EVW informed the meeting that this had been raised some time ago and that the group had decided not to proceed. It was also apparently the view of the RSGB ( who had been consulted at that time ) that a more suitable location would be either Egerdon Hill or Portland.
The idea of life memberships was discussed and the level at which the subscription should be set if adopted and a level of £100 was agreed to be put to the forthcoming AGM.
It was agreed that John G8IKP and Rob G0ECX visit the bank as a matter of urgency and arrange for transfer documents for a new signatories list. It was further agreed that the Treasurer, Chairman and Secretary be on the signatory list and that two of these signatures would be required for each cheque issued.
During the evening a raffle which had been organised by Neville M5NEV was drawn and this raffle raised £16 for the group. Neville was thanked for arranging this.
John G8IKP agreed to remain as leaseholder for the repeater site for the remainder of the current lease which runs until 31st December 2004. It was also agreed that future requests for lease payments be sent to the new secretary.
A discussion took place about the viability of SDRS committee members also sitting on the SDRG 2000 committee and it was agreed that no member should be allowed to sit on both committees to save any confusion in the future.
It was agreed that a repeater group committee meeting be held quarterly at a venue yet to be decided.
All of the above points and discussions would be put to the forthcoming AGM and all appointments made at this meeting would be put to the AGM for ratification.
There being no further business the meeting was closed at 2115 hrs.
Dave, M1OBR