MINUTES OF THE SDRG2000 AGM HELD AT THE CHICKERELL CHURCH HALL 07/08/01
The meeting was opened at 1940 BST by the Chairman John, G8IKP with Rob, G0ECX acting Treasurer and David, M1OBR acting secretary.
Those present:-
G0EVW G0FAJ G0PGT G0VHS G1TGM G1WIK G1XJH G3CFV G3EAT G3EBV G3OEW G3OWE G4FYT G6CZQ G7MIJ M1AFE M5NEV 2E0CTS 2E1HSA 2E1HFS 2E1OZY
Apologies for absence were received from Mike, G3RZG; Chris, G1BJN; Mike, G0NEV and Edward, G3VPF.
The Chairman outlined why a new committee was opening the meeting and the fact that the current Treasurer and Secretary had failed to attend the meeting and had in fact resigned their posts.
The Chairman then read the minutes of the previous AGM. These were accepted by those present at the previous meeting.
Geoff, G0EVW read the report on the meeting held at Chickerell church hall on 10th August 2001.
The acting Secretary David, M1OBR read the minutes of the committee meeting held at the QTH of Neville, M5NEV on 24th August 2001. He also explained the unusual circumstances surrounding the meeting ( the secretary and treasurer did not attend the meeting) and that any decisions made at that meeting would have to be ratified at this AGM.
The Chairman gave his report outlining the progress that had been made over the past few weeks. He also thanked the members who have worked so hard to get the mast etc. up and running .
Rob, G0ECX the acting Treasurer gave his report. He explained that although the amount of information that he had received was sparse all seemed to be in order and copies of the accounts were circulated to the members. He also informed the members that in view of the current situation he was accepting the bank statements etc. as they are but that he was starting with a clean sheet as far as accounts were concerned and could not take responsibility for anything that had taken place prior to his appointment. He then explained the content of the accounts and bank statement. He also informed the meeting that a new signatory list had been raised with the bank. Geoff, G0EVW raised the point that a list of assets should be made and it was agreed that this should be done as soon as possible by the committee.
A discussion was held on the disposal of a spare repeater and other spares. It was agreed by the meeting that the committee look at the various disposal options available to maximise the return from these items. John, G0PGT made an offer of 100.00 pounds for a length of cable and this offer was accepted by the meeting.
Trevor, G6CZQ proposed and Les, G0FAJ seconded acceptance of the accounts and the meeting voted unanimously to accept them.
The meeting then went on to vote for posts of Chairman, Secretary , Treasurer and Committee members as follows:-
Chairman John, G0PGT proposed by Mike, M1AFE & seconded by Geoff, G0EVW
Treasurer Rob, G0ECX proposed by Geoff, G0EVW & seconded by Mike, M1AFE
Secretary David, M1OBR proposed by Mike, M1AFE & seconded by John, G0PGT
Committee member Mike, M1AFE proposed by David, M1OBR & seconded by Thelma, 2E1HSA
Committee member Thelma, 2E1HSA proposed by Geoff,f G0EVW & seconded by Pat, G1XJH.
Corresponding Committee member David, G4RQI proposed by Geoff, G0EVW & seconded by Les, G0FAJ
All of the above were voted on by the meeting individually and all were unanimously appointed.
Terry, G0VHS also offered his help in a technical capacity whilst he was in the UK.
John, G8IKP handed over the Chairmanship to John, G0PGT . The new Chairman gave thanks to all who had helped get things up and running again. He also outlined what had been done so far and that the farmer had agreed to the mast etc. being fenced off if we so wished for safety reasons to keep children away from the mast.
Geoff, G0EVW said that John, G0PGT and his crew should be thanked for all the hard work they had put in at the site installing the new aerial mast and in particular for his (John's) personal enthusiasm, without which it was likely that the SDRG would have not have survived. This was endorsed by the meeting.
Geoff, G0EVW outlined the recent improvements made to the station and reported that Rob, G0ECX had reinstated the battery back up and provided an improved charger system. He also informed the meeting that David, G4RQI had obtained a spare repeater and was in the process of preparing it so that it would be available for immediate change over if required.
Bill, G3EAT and Les, G0FAJ were elected by the meeting as auditors for the coming year.
Geoff, G0EVW was elected by the meeting to be Repeater Keeper and Internet Web Master.
Trevor, G6CZQ raised the issue of insuring members who were working on the repeater site but after some discussion by the members it was decided that this may prove very expensive and that the committee would look into the cost.
Geoff, G0EVW asked that despite the recent problems it be noted that the old committee did take over when nobody else would do so and had negotiated the new site lease and obtained and installed the new repeater. Neville, M5NEV proposed and Trevor, G6CZQ seconded that a letter of appreciation be sent to the old committee.
Geoff, G0EVW proposed and Rod, 2E0CTS seconded that a life membership be made available to members and the fee for this be set at 100 pounds. This was passed unanimously by the meeting.
Rod, 2E0CTS stated that the Portland Radio Club would continue to support the Group and would be sending a subscription to the repeater group again this year..
Les, G0FAJ informed the meeting that John, G0API of the Bournemouth repeater group is interested in microwave linking 'SD and the Bournemouth repeater GB3SZ. Geoff, G0EVW explained that if this was done the SDRG would maintain priority over the use of 'SD but would also benefit from the extra coverage this gave. It was agreed that this would be discussed at the next committee meeting.
The raffle which had been organized by Neville, M5NEV was drawn and Neville thanked all those who donated prizes and bought tickets. The raffle raised 52 pounds for the repeater group.
There being no other business the meeting was closed at 2135 BST.
David, M1OBR